Privacy Policy

1. Introduction

The Tanzania Society of Nephrology (NESOT) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for membership, or participate in our events. Please read this policy carefully. If you do not agree with our practices, do not use our services.

2. Information We Collect

We may collect the following types of information:

• Personal Identification: Name, title, email address, phone number, postal address, date of birth, professional qualifications, and license numbers.
• Membership Data: Membership status, renewal history, payment records, and CME credits.
• Event Registration: Events attended, workshop selections, dietary requirements, and accessibility needs.
• Technical Data: IP address, browser type, device information, and pages visited (via cookies).
• Communication Records: Emails and messages sent to us, subscription preferences.

3. How We Use Your Information

We use your information for the following purposes:

• To process membership applications and renewals.
• To manage event registrations and issue certificates.
• To communicate important updates, newsletters, and promotional materials (with your consent).
• To improve our website and services based on usage analytics.
• To comply with legal obligations and prevent fraud.

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Contract: To fulfill our obligations under the membership agreement.
• Consent: For marketing communications and optional data collection.
• Legal Obligation: To comply with Tanzanian laws and regulations (e.g., the Data Protection Act).
• Legitimate Interests: To improve our services and ensure network security.

5. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your data with:

• Service Providers: Payment processors, email platforms, and event management tools that operate under strict confidentiality agreements.
• Partner Organizations: For joint events or initiatives, with your explicit consent.
• Legal Authorities: When required by law or to protect our rights.

6. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience and analyze traffic. Cookies are small text files stored on your device. You can control cookie preferences through your browser settings. Disabling cookies may affect site functionality.

We also use analytics tools (e.g., Google Analytics) that collect anonymized data about site usage. You can opt out of Google Analytics by installing the official browser add‑on.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. All payment transactions are encrypted using SSL technology. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

8. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Membership records are kept for the duration of membership and up to five years after termination for audit and legal purposes.

9. Your Rights

Under the Tanzania Data Protection Act and other applicable laws, you have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Correct inaccurate or incomplete data.
• Erasure: Request deletion of your data, subject to legal retention requirements.
• Restriction: Limit the processing of your data in certain circumstances.
• Portability: Receive your data in a structured, commonly used format.
• Objection: Object to processing based on legitimate interests or direct marketing.
• Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us using the details below. We will respond within 30 days.

10. International Data Transfers

Your information may be transferred to and processed in countries other than Tanzania, where our service providers are located. We ensure that such transfers comply with applicable data protection laws and that adequate safeguards are in place.

11. Children`s Privacy

Our services are intended for healthcare professionals and are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you become aware that a minor has provided us with data, please contact us.

12. Changes to This Privacy Policy

We may update this policy from time to time. The revised version will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact our Data Protection Officer at: